Housecall Pro setup for HVAC companies, to help you book more of the calls every heat wave and cold snap bring
Home Service Guild sets up Housecall Pro for HVAC companies across the US, working online inside your own account. The setup is built around AC and heating repairs, seasonal tune-ups and system replacement quotes. Packages cost $2,250, $3,950 or $7,500, one time, and the work usually takes about 3 weeks for GROW Core, 4 for GROW Connect and 6 for GROW Complete.
Who can set up Housecall Pro for my HVAC company?
Home Service Guild can. We are a marketing agency for home service companies, and we set up Housecall Pro for HVAC owners anywhere in the United States, working by phone and video. We are independent of Housecall Pro. You pay Housecall Pro for your account, you pay us for the setup, and your settings, templates and customer records stay in your company's name.
Your team can do this work itself, with the live phone and chat support on every Housecall Pro plan. Hiring it out makes sense when nobody in your office has the time to build and test it, and that gets harder once the season starts.
How should Housecall Pro be set up for a seasonal HVAC business?
HVAC runs on the weather. The first hot week fills the board with no-cooling calls, the first cold night does the same with no-heat calls, and the tune-ups you meant to sell in the shoulder months never got booked. Are you getting new leads every day that turn into jobs? If not, the guy down the street is.
So we set the account up around the year you actually have. AC repair and heating repair count as separate kinds of work, because they peak at different times and take different parts and safety checks. AC tune-ups and furnace tune-ups are separate services on your booking page, so you can switch each one on in its season.
From the first call to the review
Every package sets up all four jobs
How do tune-ups lead to replacement quotes in Housecall Pro?
Every package gives your techs a maintenance checklist that records what they found and what they recommend, and a recommendation is the start of a quote. With GROW Complete, the tune-up checklist also records the equipment's age and refrigerant pressures, and the system's age stays on the customer's record for the day you want to talk about replacing it.
What do you set up in Housecall Pro for an HVAC company?
| What we set up | What it looks like for an HVAC company | Package |
|---|---|---|
| Kinds of jobs | AC repair, heating repair, system replacement, mini-splits and tune-ups each count on their own, so you can see your summer and your winter separately. No-charge warranty returns stay out of your revenue and your average ticket. | Every package |
| Online booking | A homeowner can book a no-cooling repair or a seasonal tune-up, or ask for a new system quote, on your website and on Google. Repairs and tune-ups take a slot, and a new system request books as a quote visit with no price shown. | Every package |
| Safety calls | A gas smell or a carbon monoxide alarm never goes through the booking page. The page tells that customer to leave the house and who to call first. | Every package |
| Price book | Your flat-price tune-ups and most common repairs, with your costs. GROW Core covers your top 15 services, GROW Connect your top 15 to 25, and GROW Complete every service and material. | Every package, and it grows with the package |
| Job checklists | Every package has a checklist for service calls, maintenance visits and installs, with the finished-work photo and the final test required. GROW Complete adds checklists built for cooling, heating, system installs, tune-ups and ductwork. | Every package, more with GROW Complete |
| Call script for HVAC | Whoever answers knows what to ask on a no-cooling or a no-heat call, and who gets the first open slot in extreme weather. New system callers get asked whether they'd want monthly payments. | GROW Connect and GROW Complete |
| Quote follow-up | Templates for your common jobs and automatic follow-up on replacement and mini-split quotes that haven't said yes. | GROW Connect and GROW Complete |
| HVAC Comfort Plan | A membership built around two tune-ups a year, spring for AC and fall for heating, with priority scheduling in heat waves and cold snaps, automatic billing and visit reminders. You set the price. | GROW Complete |
What do the Housecall Pro setup packages cost for an HVAC company?
$2,250
one-time setup$3,950
one-time setup$7,500
one-time setupYou pay us once, at a fixed price. Your Housecall Pro subscription is a separate monthly bill that goes straight to Housecall Pro.
| Package | One-time setup | What your HVAC company gets | Housecall Pro plan and monthly cost |
|---|---|---|---|
| GROW Core | $2,250 | Every step from the first call to the review set up and tested, with repairs and seasonal tune-ups bookable online and your office running it. | Essentials or above, about $189 a month |
| GROW Connect | $3,950 | For companies whose phones outrun the office when the weather turns. Everything in GROW Core, plus a business phone, the HVAC call script, AI or live answering, automatic follow-up on quotes and your weekly numbers. | Essentials or above, plus Voice, CSR AI and Pipeline, about $590 a month |
| GROW Complete | $7,500 | For HVAC companies ready to run the whole business in Housecall Pro. It adds your full price book, HVAC job templates and checklists, QuickBooks, the HVAC Comfort Plan and a newsletter. | Max, plus Voice, CSR AI, Pipeline and Campaigns, about $780 a month |
Housecall Pro prices checked 31 Oct 2026. Housecall Pro sets its own prices, and they change from time to time.
Questions HVAC owners ask about Housecall Pro setup
How much does Housecall Pro setup cost for an HVAC company?
Home Service Guild sets up Housecall Pro for HVAC companies for $2,250, $3,950 or $7,500, one time, depending on the package. The Housecall Pro subscription is separate, about $189 to $780 a month depending on the plan and add-ons the package needs, and you pay it to Housecall Pro directly.
How long does it take to set up Housecall Pro for an HVAC company?
Setting up Housecall Pro for an HVAC company usually takes about 3 weeks for GROW Core, 4 for GROW Connect and 6 for GROW Complete. Carrier approval for texting or moving your phone number can add time, and so can a slow start on the details we need from your team, which is worth remembering if you want it running before the season turns. You get a written plan before any work starts.
Can you set up an HVAC maintenance plan with spring and fall tune-ups?
Yes. Home Service Guild sets up the HVAC Comfort Plan with GROW Complete, the $7,500 package. It is built around a spring AC tune-up and a fall heating tune-up, with reminders before each visit and automatic card billing, and you set the price. Service plans are included on Housecall Pro's Max plan, which GROW Complete uses.
How does the HVAC setup handle a gas smell or a carbon monoxide alarm?
A Home Service Guild setup for an HVAC company keeps gas smells and carbon monoxide alarms off online booking. The booking page tells that customer to leave the house and call 911 and the gas company, then call you. With GROW Connect or GROW Complete, the call script gives whoever answers the same instructions.
Is Home Service Guild part of Housecall Pro?
No. Home Service Guild is independent of Housecall Pro and works online with HVAC companies across the United States. We work for you inside the Housecall Pro account you pay for, and everything we set up stays in your company's name.
We already run our HVAC company on Housecall Pro. Is this still for us?
Yes. Home Service Guild starts from your current Housecall Pro account, keeps what works and builds out the rest. The $450 Account Cleanup can go with any package if the account has years of old leads and unscheduled jobs in it. The $295 Checkup gives you a written list of what to fix, and it comes off any package you buy within 30 days.
Book a free consultation about your HVAC company's Housecall Pro setup
Is your HVAC business growing the way it should? If not, we need to talk. When the first hot week hits, the calls go to whoever picks up. Too often that's the sloppy outfit down the street, the one who shows up late and never calls back. It's time to get serious, take your share and put them out of business.
Your business and the homeowners in your towns are counting on you, so make the decision. Book a free consultation with the Home Service Guild team, and we'll help you pick the package that fits your company.
Get Housecall Pro set up for my HVAC company Or call us at (727) 888-3275
Home Service Guild is independent of Housecall Pro. Housecall Pro is a trademark of its owner.